Service
PM Documentation
Organized, professional project documentation — schedules, RFIs, submittals, status reports, and closeout packages — so your project records are an asset, not an afterthought.
CAPM Certified
PMI methodology applied on every engagement
Responsive
Issues surfaced before they become expensive
Fully Documented
Every deliverable organized and handed off clean
Overview
On most projects, documentation falls behind. RFIs pile up unanswered, submittals sit in inboxes, and the closeout package gets assembled in a rush from whatever was saved. Skyler Lamley keeps project documentation current from day one — because disorganized records create disputes, slow down inspections, and cost real money.
Whether you need documentation support throughout a project or help getting an existing project's records under control, this service brings structure and consistency to your project paper trail — using the tools your team already has.
What's Included
- RFI log setup, tracking, and response coordination
- Submittal log development and review coordination
- Project schedule development and maintenance
- Meeting minutes authoring and action item tracking
- Weekly and monthly status reporting
- Change order log and documentation
- Lessons learned facilitation
- Closeout package compilation and organization
The Process
How It Works
A structured approach, applied consistently — so you know what to expect at every stage.
Documentation Audit
Review what exists and what's missing. Establish a baseline of current project records and identify gaps that need to be closed.
System Setup
Set up or organize RFI, submittal, action item, and change order logs in the client's preferred tools — no new software required.
Ongoing Tracking
Maintain logs through the project lifecycle, follow up on open items, and flag anything aging past expected response windows.
Reporting
Author status reports on a defined cadence that give leadership a clear, accurate picture of project progress without having to dig for it.
Closeout Package
Compile, organize, and deliver the project closeout package so it's actually useful to operations and maintenance.
Common Questions
Frequently Asked Questions
What tools do you use for documentation?
Skyler adapts to whatever the client uses — Microsoft 365, SharePoint, Excel, Procore, or basic folder structures. The goal is better organization in your environment, not a new platform to manage.
Can you take over documentation on a project that's already behind?
Yes — and that's one of the most common reasons clients reach out. Getting records organized mid-project is harder than starting clean, but it's absolutely doable and worth doing before closeout.
What goes into a closeout package?
A complete closeout package typically includes: as-built documentation, operation and maintenance manuals, warranty records, test reports, training records, punch list closure documentation, and a project closeout report. Skyler establishes a closeout checklist at project start so nothing gets missed at the end.
Is documentation support available remotely?
Yes. PM documentation is well-suited to remote support — weekly calls, shared digital logs, and regular status reporting. Periodic on-site visits can be incorporated when the project warrants it.
Related Services
Ready to get started?
Schedule a no-obligation conversation to talk through your project and figure out the right engagement.